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How to Convert Word to PDF

How to Convert Word to PDF

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January 21, 2023

Converting a Word document to a PDF file is a common task that many people need to do on a regular basis. Whether you need to share a document with someone who doesn’t have access to Microsoft Word or you want to ensure that the format of your document stays intact when it’s shared, converting to a PDF can be a useful solution. In this guide, we’ll walk you through the process of converting a Word document to a PDF, including both online and offline options. We’ll also cover some tips and tricks for ensuring that your PDF looks great and is easy to read.

How to Convert Word to PDF

Table of Contents

Option #1: Microsoft Word’s Built-in PDF Converter

Converting a Word document to a PDF is a common task that many people need to do on a regular basis. One of the easiest ways to convert a Word document to a PDF is to use Microsoft Word’s built-in PDF converter. This feature is available in Word 2010 and later versions, and it allows you to convert your Word documents to PDFs directly within the application. In this guide, we will walk you through the process of converting a Word document to a PDF using Microsoft Word’s built-in PDF converter.

Convert Word to PDF

1. What is Microsoft Word’s Built-in PDF Converter?

Microsoft Word’s built-in PDF converter is a feature that allows you to convert your Word documents to PDFs directly within the application. This feature is available in Word 2010 and later versions, and it is a simple and efficient way to convert your documents.

2. How to access the built-in PDF converter

To access the built-in PDF converter, you need to have a document open in Microsoft Word. Once you have a document open, click on the “File” menu located on the top left corner of the screen. From the drop-down menu, select “Save As.”

3. Saving the document as a PDF

In the “Save As” window, you will see a “Save as type” drop-down menu. Select “PDF” from the drop-down menu. Once you have selected PDF, you will be prompted to choose a location to save the document. Select a location and click “Save”.

Converting a Word document to a PDF using Microsoft Word’s built-in PDF converter is a simple and efficient process. It allows you to convert your documents quickly and easily, without the need for any additional software.

Option #2: Online PDF Converter Word to PDF

While Microsoft Word has a built-in PDF converter, there are other options available, such as using an online PDF converter. Online PDF convertersare a great option if you don’t have Word installed on your computer or if you need to convert a document quickly. In this guide, we will walk you through the process of converting a Word document to a PDF using an online PDF converter.

Online PDF Converter

1. What is an Online PDF Converter?

An online PDF converter is a web-based tool that allows you to convert a variety of file formats, including Word documents, into PDFs. These online converters are accessible from any device with internet access, and they typically do not require any software installation.

2. Finding a reliable online PDF converter

There are many online PDF converters available, but not all of them are reliable or safe to use. It is important to find a reputable online converter that has a secure website, and ideally one that does not require you to upload your document to their server. Some popular online converters include SmallPDF, Adobe’s online PDF converter and others.

3. How to convert a Word document to PDF using an online converter

To convert a Word document to a PDF using an online converter, simply follow these steps:

  • Go to the website of the online converter you have chosen.
  • Click the “Choose File” button and select the Word document that you want to convert.
  • Wait for the conversion to complete. This may take a few minutes, depending on the size of the document and the speed of your internet connection.
  • Once the conversion is complete, click the “Download” button to download the PDF version of your document.

Using an online PDF converter is a convenient option for converting Word documents to PDFs. It allows you to convert your documents quickly and easily, without the need for any additional software. Just be sure to choose a reputable online converter and be aware of the potential security issues when uploading the document to the website. With this guide, you’ll be able to convert your Word documents to PDFs in no time.

Option #3: PDF Printer Driver

While Microsoft Word has a built-in PDF converter, there are other options available such as using a PDF printer driver. A PDF printer driver is a software that acts like a virtual printer, allowing you to “print” your document to a PDF file.

1. What is a PDF Printer Driver?

A PDF printer driver is a software that allows you to “print” your documents to a PDF file. This software acts as a virtual printer, meaning that it allows you to convert your document to a PDF without having to physically print it. Some popular PDF printer drivers include Adobe Acrobat, Foxit PhantomPDF, and others.

2. Downloading and Installing a PDF Printer Driver

To convert a Word document to a PDF using a PDF printer driver, you first need to download and install the software. You can download a PDF printer driver from the official website of the software you choose. Once you have downloaded the software, follow the instructions for installation.

3. How to convert a Word document to PDF using a PDF printer driver

Once you have installed a PDF printer driver, follow these steps to convert a Word document to a PDF:

  • Open the Word document that you want to convert to a PDF.
  • Click the “File” menu and select “Print.”
  • In the “Print” window, choose the PDF printer driver that you just installed from the “Printer” drop-down menu.
  • Click “Print” to save the document as a PDF.

Using a PDF printer driver is a great option for converting Word documents to PDFs. It allows you to convert your documents quickly and easily, without the need for any additional software. Just be sure to choose a reputable PDF printer driver and to follow the instructions for installation. With this guide, you’ll be able to convert your Word documents to PDFs in no time using a PDF printer driver.

Software that converts Word to PDF:

ToolPlatformPriceFeatures
Microsoft WordWindows, MacIncluded with Office subscriptionBuilt-in save as PDF function
Adobe AcrobatWindows, MacPaidAdvanced editing and conversion options
Google DocsWeb-basedFreeBuilt-in save as PDF function
SmallPDFWeb-basedFree and paid optionsBatch conversion, password protection
LibreOffice WriterWindows, Mac, LinuxFreeOpen-source, built-in export to PDF function
The above table is just an example and there are many other tools with similar or different features and pricing options available.

Conclusion

In conclusion, converting a Word document to a PDF is a relatively simple process that can be done using a variety of tools, including Microsoft Word, Adobe Acrobat, and online conversion websites. The method chosen will depend on the specific needs of the user and the resources available. Regardless of the method used, the resulting PDF will be a high-quality, universally readable document that can be easily shared and printed.

If you found this article useful, check out our other blog post:

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